PDF for e-commerce: catalogues, price lists and B2B documents

2 min read·25 July 2026

Webshops and wholesalers work with product catalogues, price lists, terms of sale and supplier information. PDF is the standard format for B2B communication and large product overviews not published online.

Product catalogue as PDF

A digital catalogue showcases your range with photos, specifications and prices in a professional layout. Merge separate category PDFs into one catalogue using PDF merge. Compress the file so it remains downloadable for customers. Add a QR code per product linking to the webshop page.

Price lists and discount structures

B2B price lists are often confidential per customer or customer group. Create a separate PDF price list per customer segment from a base template. Use PDF watermark to stamp the customer name on every page so the right version reaches the right client.

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Packing slips and invoices

Packing slips and invoices in e-commerce are automatically generated as PDFs. Ensure your invoice PDF contains all legally required details (VAT number, company registration, payment terms). Save all invoices per year in an organised PDF archive.

Returns forms

Include a PDF returns form with every delivery (as a QR code or direct download). Customers complete it, print it and include it with the returned package. Use PDF forms for a fillable digital version.

Supplier documents

Suppliers send product specifications, safety data sheets (SDS), certificates and declarations of conformity as PDFs. Store per supplier in an organised PDF folder. Merge them into a supplier dossier per product for your quality archive.