PDF for galleries and museums: catalogues, agreements and communication

2 min read·25 July 2026

Art galleries and museums produce exhibition catalogues, artist contracts, price lists and press releases. PDF preserves rich visual layouts and makes documents shareable with artists, buyers and press.

Exhibition catalogue as PDF

An exhibition catalogue contains images of the works, artist biography, artist statement, titles, media, dimensions and prices. Convert all artwork photos to PDF and merge with text using PDF merge. Compress for digital distribution. Print as a luxury edition for the opening.

Artist contract (consignment agreement)

A gallery works on consignment — the artist retains ownership until the work is sold. Record the commission percentage, exhibition period, insured value, transport arrangements and sales procedure in a PDF contract. Both parties sign digitally. Flatten and archive per artist.

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Price list per exhibition

A price list enumerates all works with title, medium, dimensions and sale price. Create as an elegant PDF available at the entrance or digitally via QR code. Use a "CONFIDENTIAL" watermark for the internal price (showing gallery commission).

Press release

A press release for a new exhibition includes: who, what, when, where, an artist quote and images. Create as PDF and send to journalists, bloggers and online art media. Add press photos as high-resolution JPG pages using JPG to PDF.

Sales agreement

On a sale, create a purchase agreement: artist, work, dimensions, medium, price, payment terms and delivery. Create as a PDF template with fillable fields. Sign digitally by buyer and gallery. Flatten and send by email with the invoice.