PDF guide for veterinary assistants

2 min read·20 August 2026

Veterinary assistants manage patient records, vaccination certificates, prescriptions, and laboratory results. Efficient PDF handling speeds up record-keeping and improves communication with veterinarians and pet owners.

Merging patient records per animal

A pet's patient record contains the intake, consultation results, vaccinations, laboratory results, and surgical reports. Merge all documents per animal in chronological order. Use the bookmark function to navigate quickly between consultations, vaccinations, and laboratory results.

Exporting vaccination certificates as PDF

Pet owners increasingly request a digital vaccination certificate for travel or kennels. Export the vaccination overview as PDF, add the practice stamp and veterinarian's signature via the stamp and sign tools, and send it securely to the owner.

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Digitally writing and archiving prescriptions

Veterinary prescriptions for chronic medication are sometimes repeated multiple times. Create a prescription template in PDF format with fill-in fields for the drug, dosage, and expiry date. Fill it in via the formFill tool and archive each version with a date stamp.

Compressing and forwarding laboratory results

Laboratory results from blood tests or urinalysis arrive as large PDF files from the external lab. Compress the files for storage in the practice software system and forward the results to the specialist or owner via secured email.

Bundling discharge papers per surgery

After surgery, pet owners receive a discharge letter, aftercare instructions, medication overview, and follow-up appointment. Merge these documents into one discharge package and add a QR code linking to the practice website with post-treatment instructions.