PDF Documents for the Notary: Everything You Need to Know

2 min read·26 October 2029

At the notary, paper documents and digital deeds come together. A solid PDF workflow saves time when drafting, sending, and archiving notarial documents.

Which documents does a notary handle as PDF?

Notaries work daily with purchase agreements, wills, powers of attorney, cohabitation contracts, and title deeds. All these documents are stored digitally as PDF/A for long-term archiving. PDF/A is an ISO standard that guarantees the file remains readable decades from now without special software.

Merging PDFs for a notarial file

A notarial file consists of multiple documents: identity document, population register extract, appraisal report, purchase agreement, and correspondence. With PDFrust you merge all these files into one ordered dossier. Drag the files into the desired order, merge, and download. No upload, no account.

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Removing or reordering pages

A deed sometimes contains duplicate pages or scans that do not belong. The page remover lets you select exactly which pages to keep. This delivers a clean, professional version to the client.

Compressing PDFs for email attachments

Some email servers reject attachments larger than 10 MB. A scanned deed can easily exceed tens of megabytes. The PDF compressor reduces file size without visible quality loss, ensuring it always reaches the inbox.

Archiving and retention periods

Notarial deeds must be retained for a minimum of 25 years in many jurisdictions, and wills for up to 75 years. PDF/A format is the standard for this purpose. Always verify that your scanner or export software creates PDF/A-1b or PDF/A-2b.