PDF for Event Planners: From Run-of-Show to Vendor Map in One Organised Dossier
1 min read·8 February 2030
Event planners work with run-of-show documents, vendor quotes, floor plans, and contracts. PDFrust brings all those documents together in a professional event dossier.
Compiling a run-of-show from multiple sources
A run of show contains the timeline, task assignments, contact sheet, venue floor plan, and the technical rider. All those components come from different parties. PDFrust merges them in the desired order so the team has one clear document on the day.
Vendor dossier per event
For every event you sign contracts with catering, decor, audio-visual, and security. Merging all vendor contracts into one PDF keeps the dossier complete in one place. You quickly find the right clause or contact person.
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Merging floor plans and setup sketches
A venue provides a floor plan. You add your setup sketch, the A/V layout, and the catering configuration as separate pages. PDFrust merges those loose drawings into one location plan to share with all parties.
Compressing for upload to event platforms
Event platforms (Eventbrite, partoo) have file size limits for uploads. Compress your programme brochure or venue map with PDFrust so it fits within the limits without quality loss.
Post-event evaluation report
After the event you compile an evaluation report: visitor numbers, budget overview, feedback, and photo summary. Merge all those components into one PDF to share with the client and archive internally for future editions.
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