CV as PDF: create a professional job application document

2 min read·25 July 2026

Sending your CV as PDF is standard, but the details make the difference. Learn how to optimize a CV PDF for job applications.

Why PDF is the standard for CVs

A CV in PDF format preserves its layout regardless of what device the recipient uses. A Word document looks different on a Mac than on Windows. A PDF always looks exactly as you created it. Most recruiters and HR systems (ATS — Applicant Tracking Systems) accept PDF as the standard.

File name and metadata

Give the file a professional name: "Firstname-Lastname-CV.pdf" (e.g. "John-Smith-CV.pdf"). Avoid "CV_version3_final.pdf" — this looks unprofessional. Also set the metadata via the Metadata tool: title = "Curriculum Vitae — [Name]", author = your full name. Some HR systems index PDF metadata.

PDF metadata

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Optimize file size

A CV PDF with a photo or graphic elements can be large. HR portals sometimes have file size limits of 2–5 MB. Use the Compress tool to reduce your CV without visible quality loss. Target: < 1 MB for a text-only CV, < 3 MB for a graphic CV with photo.

ATS compatibility: keep text readable

ATS systems read the text from your PDF. If your CV is saved as an image (e.g. by scanning or exporting as image), the ATS cannot read the text — your application then drops out. Ensure your CV contains selectable text (not a scanned PDF). Use the Info tool on PDFrust to verify the PDF contains text.

Signature and cover letter

Add a signature to your cover letter (not to your CV) with the Sign tool for a personal touch. Merge the cover letter and CV into one PDF for the recruiter's convenience — use the Merge tool: letter on page 1, CV after.