Archivist and PDF: finding aids, digitisation and accessibility publications
1 min read·5 October 2029
Archivists describe, preserve and provide access to archives. PDF is the standard format for digital archiving — the only format with an ISO standard for long-term archiving (PDF/A).
Finding aids and archive descriptions
Archive finding aids describe the content and structure of a collection. As PDF/A they are durably preserved and searchable. Bundle partial descriptions per file or series into a complete finding aid using PDFrust.
Digitisation of paper archives
Scanned archive documents are stored as PDF for digital accessibility. Merging multiple scanned pages of a file into one PDF restores the logical coherence of the original item.
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Accessibility publications for researchers
Researchers often receive archive documents as PDF. Merge relevant documents from a collection for a research request and deliver a coherent PDF package, including a descriptive preface.
Retention schedules and disposal decisions
Which documents are retained and which are destroyed is recorded in retention schedules. As legal documents these must be preserved as dated, signed PDF. Merge decision lists per period using PDFrust.
Annual reports and policy accountability
Archive institutions report annually to municipalities, provinces or central government. Bundle activity reports, statistics and financial accountability as a professional PDF annual report.
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