PDF for non-profits: documents for charities and associations

2 min read·25 July 2026

Non-profit organisations, charities and associations produce annual reports, grant applications, policy plans and volunteer agreements. PDF gives those documents a professional appearance and makes them easy to share with boards, donors and funders.

Annual report as PDF

An annual report is the calling card of a non-profit. Combine the narrative report, financial statements, photos and director's message into one PDF using PDF merge. Use PDF compression for a smaller file size for the website.

Grant applications

Funders (government, foundations) request documents as PDF: project plan, budget, organisational articles and relevant appendices. Merge everything into one ordered package. Add PDF page numbers for a professional impression in large applications.

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Volunteer agreements and expense forms

Volunteers sign an agreement and submit monthly expense claims. Create PDF forms with fillable fields, flatten after completion and store digitally per volunteer. Use PDF merge to bundle all claims per volunteer annually.

Donor communication

Donors receive donation receipts, thank-you letters and project updates. Create templates as PDFs and personalise with name and donation amount using PDF form fill. Flatten and save per donor for your records.

Articles of association and bylaws

The articles of association and bylaws are the foundation of every organisation. Store the current version as a PDF (protected, read-only) and archive older versions with date. Distribute via PDF merge together with the annual report to board members.