PDF tools for event planners: quotes, run sheets and venue contracts
2 min read·25 July 2026
Event agencies produce quotes, programmes, run sheets, venue contracts and guest lists. PDFrust offers efficient tools to create, merge and present those documents — no cloud, no subscription.
Quote and cost overview
Create a professional quote as PDF with cost items, timeline and terms and conditions. Add the logo as a watermark. Have the client sign digitally using the sign tool. Save each version with the revision date in the filename.
Compile the run sheet
Combine timeline, supplier contacts, venue layout and logistics schedules into one PDF run sheet. Use the merge tool for separate chapters; the organise tool to set the order correctly. Print or distribute digitally to the team.
Merge PDF
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Guest list and badge design
Create a standardised guest list as PDF with table numbers, dietary requirements and contact details. Use the form-fill tool for customisable field badges (name, title, organisation). Print directly as PDF for simple badge production.
Manage supplier contracts
Receive contracts from caterers, AV suppliers and venues as PDF. Add signature with the sign tool, merge all contracts into one event file. Redact personal bank details in versions you store in shared systems.
Evaluation report and invoice package
After the event, compile an evaluation report as PDF: visitor numbers, feedback summary, budget vs actuals comparison. Merge all supplier invoices into one PDF for the final invoice to the client.
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