PDF for bakeries and patisseries: products, allergen info and orders

2 min read·25 July 2026

A bakery or patisserie has specific documentation requirements: allergen information (legally required), recipe specifications, order lists and customer communication. PDF makes all those documents manageable and professional.

Allergen information (legally required)

Every bakery must make allergen information available. The 14 major allergens (gluten, milk, eggs, nuts, sesame etc.) must be documented per product. Create a clear allergen chart as PDF. Laminate and display visibly, or hang as a QR code.

Product specifications and recipe management

Storing standardised recipes as PDFs ensures consistency across multiple staff members. Note ingredients, weights, temperature, baking time and portioning. Merge all recipes into a company recipe book using PDF merge. Protect with a password if commercially sensitive.

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Order lists and supplier contacts

Weekly order lists per supplier are created as PDF templates with fillable fields. Print or send digitally to the supplier. Merge supplier contracts into a supplier dossier. Retain order lists per week as an administrative overview.

Price and product list for customers

A presented product list with photos, descriptions and prices is shared as PDF with customers ordering by phone or requesting catering. Use PDF compression for WhatsApp delivery. Add a QR code linking to the product list on your website.

Catering agreements

For wedding cakes and corporate catering, create an agreement: product specifications, delivery time, delivery charges, deposit and cancellation policy. Create as a PDF template with fillable fields. Client signs digitally. Flatten and email as confirmation.