PDF guide for logistics managers and supply chain professionals

2 min read·14 January 2027

Logistics managers process freight documents, packing lists, customs documents, supplier contracts, and KPI reports. PDFrust helps quickly merge, protect, and archive all these logistics document flows.

Bundle freight documents

A shipment is accompanied by multiple documents: the freight note (CMR, Bill of Lading), the packing list, the invoice, the certificate of origin, and possibly the customs declaration. Merge all documents into one PDF package per shipment. Stamp each document with the shipment number for easy retrieval in the archive.

Merge customs documents

Import and export shipments require a set of customs documents: the customs declaration, the EUR1 certificate, the health certificate, and the supplier's declaration. Merge all relevant documents in chronological order for the customs archive. Use OCR for scanned customs stamps so the archive is searchable.

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Manage supplier contracts

Contracts with carriers, warehouses, and suppliers are managed as PDF. Annotate contracts with expiry dates and renewal options. Protect final contracts with read-only rights. Bundle all contracts from one supplier into a chronological dossier.

Compile KPI reports

Monthly logistics KPI reports contain data from multiple systems (ERP, TMS, WMS). Export reports per system as PDF and merge into one consolidated management report. Add page numbers and a table of contents for navigation.

Archive incident reports

When damage, delay, or loss occurs, an incident report is created. Merge the initial notification, photo documentation, damage claim, and insurance response into one PDF dossier per incident. Flatten the final dossier and store in the incident archive.