PDF guide for police inspectors and detectives

2 min read·18 September 2026

Police inspectors and detectives produce official records, interview reports, findings reports, and evidence dossiers that must comply with criminal procedure law and data protection legislation. Accurate PDF management supports the integrity of the criminal case file.

Merging official records into a case file

A criminal case file contains the initial complaint record, interview records of suspects and witnesses, findings report, and forensic science reports. Merge all components into one PDF per case reference number in the order required by the public prosecution. Insert continuous page numbers for reference in court.

Securing interview records

Interview records contain incriminating statements and are sensitive to manipulation. Protect interview PDFs with edit restrictions immediately after printing and signing. Save the final version as PDF/A for the immutable digital case file.

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Archiving forensic evidence

Forensic science reports, digital forensic printouts, and laboratory results are received as PDFs. Merge all forensic evidence per case reference number. Add an OCR layer to scanned reports so case numbers, suspect names, and dates are searchable.

Compressing neighbourhood investigation results

Neighbourhood investigation reports sometimes contain extensive annexes with CCTV footage stills, witness lists, and map annexes. Compress the report for transmission to the prosecutor or regional criminal investigation team while keeping map images legible.

Transferring the dossier to the prosecution

The criminal case file is submitted in digital form to the Public Prosecution Service. Ensure the dossier is protected against editing, contains page numbers, and has a table of contents with bookmarks so the prosecutor can navigate quickly.