Travel documents as PDF: flights, hotels and itinerary all in one place

Why a combined travel documents PDF

Separate PDF files per booking are easily lost on a crowded smartphone. Merging all documents into one clear PDF keeps your complete travel file at hand at all times. Suggested order: table of contents, flights (outbound and return), accommodation, visa documents, travel insurance, day trips.

Making documents available offline

WiFi abroad is not always available — and standing in the immigration queue you do not want to depend on a mobile connection. Download the combined PDF to your phone so it is accessible offline. Also save a copy to iCloud or Google Drive as a backup.

Scanning passport and ID as PDF

Make a digital copy of your passport as PDF in case the original is stolen or lost. A scanned copy significantly speeds up reporting to the embassy. Store the scan password-protected in PDFrust — never unsecured in the cloud.

Visa and entry forms

Many countries require that you carry a completed entry form — sometimes still on paper. Always print these as PDF and take a printed version with you. For countries with an e-visa: save the confirmation email as PDF (via your email programme's print option) so you can show it without an internet connection.

Keeping travel insurance accessible

In an emergency, quickly finding your travel insurance contact details is crucial. Add the first page of your policy with the emergency number and policy number as the first page of your travel dossier PDF. Also add a contact page with local emergency services at your destination.

QR codes for quick access

Some airline tickets, hotels and day trips use QR codes that are scanned directly by apps. Save the QR page separately as PDF in case the app does not work. With PDFrust you can also add your own QR codes to travel documents — useful for quick navigation links to your hotel or destination.

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