PDF tools for taxi companies: trip registration, transport contracts and invoices

2 min read·25 July 2026

Taxi companies and transport businesses work with trip registration, transport contracts, expense forms for business travel and grant applications for school transport. PDFrust supports that document flow for free.

Trip registration as PDF

Create a fillable PDF trip registration form: date, driver, vehicle, start mileage, end mileage, kilometres and destination. Use for daily trip registration, mandatory for tax purposes (mileage log). Merge monthly forms for the accountant.

Business transport contract

Create a transport contract as PDF for business clients: transport addresses, rate structure (per trip, per hour or subscription), cancellation terms and invoicing arrangements. Have the client sign digitally using the sign tool. Keep in the client file.

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Claim form for school transport

Municipal school transport requires claim forms per student per period. Create a fillable PDF form with trip details, school, escort and parent signature. Merge all forms for periodic submission to the municipality.

Vehicle inspection and mileage record

Document periodic vehicle checks as PDF: tyre pressure, brakes, lights, mileage and notes. Keep per vehicle in a digital file. Use in grant applications or damage claims as proof of proper maintenance.

Invoices and trip overviews

Generate monthly invoices as PDF per client based on the trip registration. Merge trip lists as an attachment to the invoice. Compress for easy sending. Archive all invoices per financial year in a compressed PDF folder for administration.