PDF tools for recruitment agencies: candidate profiles, employment contracts and placement confirmations

1 min read·25 July 2026

Staffing and recruitment agencies work with candidate profiles, employment contracts, placement confirmations and evaluation reports. PDFrust makes that document flow simpler — free and without subscription.

Candidate profile as PDF

Create an anonymous or pseudonymised candidate profile as PDF for potential clients: relevant work experience, education, skills and availability. Redact name and contact details when sharing externally without candidate consent. Have the candidate approve the profile version.

Employment contract and agency agreement

Generate employment contracts as PDF per temporary worker: job description, salary, hours, contract duration and specific arrangements. Use fillable fields for reusable templates. Candidate and employer sign digitally using the sign tool. Flatten and save per placement.

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Placement confirmation for client

Send the client a placement confirmation as PDF: candidate name, start date, role, rate and invoicing arrangements. Merge the candidate profile with the confirmation as one document. Have the client sign for approval.

Evaluation report after placement

After an assignment: evaluation form as PDF for both the client (about the candidate) and the candidate (about the assignment). Use fillable fields. Flatten after completion. Keep in the candidate file for future placements.

Invoices and hours overviews

Create weekly or monthly invoices as PDF per placed candidate. Merge timesheet records as attachment. Compress for email. Archive per client and per period for accounting and reporting.