PDF tools for caterers: menus, allergy info, quotes and invoices

2 min read·25 July 2026

Caterers and catering businesses work with menu requests, quotes, delivery confirmations, allergen lists and invoices. PDFrust makes that document flow more efficient — free and without upload requirements.

Menu as PDF

Publish your menu as a clear PDF: dishes per category, allergens per dish, prices and minimum numbers. Add seasonal adjustments as extra PDF pages. Compress for email to potential clients. Separate PDF versions for events, business lunch and wedding catering.

Custom quote per event

Create a detailed quote as PDF: date, location, number of guests, selected dishes, service (staff, crockery), price ex. VAT and payment terms. Add photos of dishes as an appetiser. Have the client digitally approve using the sign tool.

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Allergy and diet information

Include an allergen form in PDF with every order for the client: which of the fourteen major allergens are in which dish. Legally required for commercial food service. Create a fillable form where the client can fill in dietary requirements per guest.

Delivery order and production planning

Send your kitchen a production order list as PDF the day before the event: dishes, quantities, ready times and delivery address. Flatten after approval by the chef. Merge all orders for a weekly overview.

Invoicing and evaluation

Send final invoices as professional PDF per event. Merge invoice, proof of delivery and payment reminders into one client file. Create an evaluation form as PDF for client feedback after the event — valuable input for your menus.