PDF documents for notaries

2 min read·1 September 2028

Notarial records combine deeds, powers of attorney, wills, and property transfer agreements. PDFrust helps notaries and their staff merge, split, and secure extensive legal document bundles without confidential deeds being distributed unsecured.

Merging deeds and appendices

A notarial deed consists of the deed itself and a series of appendices (land registry extracts, identification documents, powers of attorney). Merge the deed and all appendices into one continuous deed package in fixed order. Use the split function to archive the deed separately and return the appendices to the client.

Bundling wills and codicils

Testamentary record management requires wills, codicils, and registered partnership agreements. Bundle all testamentary documents of one testator into one testamentary file in chronological order. Compress the file for secure archiving in the Central Wills Register.

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Organising property transfer and mortgage files

Real estate transactions require a purchase agreement, a transfer deed, a mortgage deed, and associated documents. Merge all real estate documents in the order of execution into one transaction file per notarial date. Then split the file into a buyer copy, a seller copy, and a mortgage lender copy.

Managing corporate and business deeds

Corporate law requires incorporation deeds, shareholder agreements, articles of association amendments, and merger and demerger deeds. Bundle all corporate law documents per company into a chronological company file. Password-protect the file for secure submission to the Chamber of Commerce and the client.

Processing sensitive notarial information in a privacy-safe way

Notarial deeds contain tax identification numbers, asset data, and family relationships — special personal data under GDPR. PDFrust processes all documents locally — no cloud upload. Password-protect notarial files when transferring externally and use watermarks for unofficial working copies.