PDF guide for local government officers and public servants

2 min read·29 April 2027

Local government officers process permit applications, council recommendations, resolutions, and citizen correspondence. With PDFrust all these government documents can be efficiently compiled and retained in compliance with data protection law.

Process permit applications

A permit dossier contains the application form, drawings, supporting reports, and decision deadline. Merge all submitted attachments into the application file. Stamp the application on receipt with date and case number. Archive the file per case number.

Prepare council decisions

A council recommendation consists of the background, the proposal, the financial section, and the resolution. Merge all components into the official decision document. Sign digitally on behalf of the council. Stamp with the reference number and meeting date.

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Publish council documents

Council decisions and minutes are published publicly. Export as PDF and verify that confidential information has been redacted (e.g. personal data in objections). Compress for web publication.

Archive citizen correspondence

Letters, emails, and objections from citizens are archived as PDF per case. Stamp on receipt with date and case number. Merge the council's response with the objection in the chronological correspondence file.

Redact data protection-sensitive documents

When disclosing documents (FOI requests), personal data must be removed. Use the Redact tool to permanently delete names, addresses, and national identity numbers from the version to be disclosed. Retain the unredacted version in the internal file.