PDF guide for event managers and conference organisers

2 min read·21 January 2027

Event managers work with programme booklets, supplier contracts, budget reports, and evaluation reports. PDFrust helps quickly and professionally compile all these event documents.

Compile a programme booklet

An event programme contains the schedule, speaker bios, floor plan, and sponsor pages. Merge all components into one professional PDF programme booklet. Add page numbers and compress the file for digital distribution (e.g. QR code on the entry ticket).

Compare supplier quotes

Quotes from caterers, AV companies, venue hirers, and artists are all received as PDF. Annotate each quote with comparison points and questions. Merge the finally accepted quote with the signed agreement in the supplier dossier.

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Protect accreditation documents

Badges, entry passes, and press accreditations are created as PDF. Protect the files so they cannot easily be copied or modified. Add a unique barcode or QR code to each badge via the Stamp tool. Print batches of personalised accreditations.

Post-event evaluation report

After the event, an evaluation report follows with visitor numbers, budget overview, sponsor feedback, and lessons learned. Merge survey exports, financial summaries, and photo reports into one final report. Compress the report for distribution to stakeholders and sponsors.

Make the sponsor dossier professional

A sponsor dossier contains the sponsorship proposition, programme, reach statistics, and package overview. Create the sponsor dossier as a professional PDF with a cover and table of contents. Add the event logo and sponsor logo via the Stamp tool. Compress for email delivery.